Wigan Deanery Trust - Privacy Policy

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2.Who are we?

Wigan Deanery Trust is a charitable company providing a variety of support services to other local charities. The work of such partners is always in accordance with our own charitable objects, and subject to a data sharing agreement with each individual partner organisation. This means we decide very carefully how your personal data is processed and for what purposes, strictly in accordance with the GDPR.

Details of our charitable objects can be found on the Charity Commission and Companies house websites (see below).

3. How do we process your personal data?

Wigan Deanery Trust complies with its obligations under the “GDPR”:

by keeping personal data up to date
by storing and destroying it securely
by not collecting or retaining excessive amounts of data
by protecting personal data from loss, misuse, unauthorised access and disclosure
and by ensuring that appropriate technical measures are in place to protect personal data.

4. We use personal data for the following purposes:

To further or benefit the residents of the Borough of Wigan and Leigh without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort, with the objective of improving the conditions of life for the residents (for further details, see the Memorandum and Articles lodged with Companies House at the link below.
To fundraise and promote the interests of the charity, and on behalf of partners.
To administer records of employees and volunteers and manage their work.
To maintain our own accounts and records (including the processing of gift aid applications).
To inform you of news, events, activities and services in connection with the trust and its partner organisations.

5. What is the legal basis for processing your personal data?

Wigan Deanery Trust processes your personal data on the following legal bases:

We obtain your explicit consent so that we can keep you informed about news, events, activities and services [under Article 6.1(a)].
Some processing is necessary to carry out our legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement [under Article 6.1(c)].
Some processing is carried out on behalf of not-for-profit bodies with a religious aim. [Article 6.1(f) and Article 9.2(d)]. In such cases this is subject to the data privacy policies of those bodies, and the statutory provisions that:
- the processing relates only to members or former members (or those who have regular contact with those bodies in connection with the purposes in section 3 above)
- and there is no disclosure to a third party without consent.

6. Sharing your personal data

Your personal data will be treated as strictly confidential. It will only be shared with third parties:

where we are providing a service to you on behalf of a third party under their Data Privacy Policy, or
you have given your explicit consent.

7. How long do we keep your personal data?

Where we are working in partnership with a church body, we keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.

Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate. Other data in connection with statutory duties is maintained in accordance with the legislation or regulations concerned.

8. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

The right to request a copy of your personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for us to retain such data;
The right to withdraw your consent to the processing at any time;
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability);
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable);
The right to lodge a complaint with the Information Commissioners Office.

9. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

10.Contact Details

To exercise all relevant rights, or to make a query or complaint, please in the first instance contact the Wigan Deanery Trust office at:

Wigan Investment Centre
Waterside Drive
Wigan
WN3 5BA

01942 410910

admin@wigandeanerytrust.org.

Alternatively, you can contact the Information Commissioner's office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Information on the trust, and its structure, can be found at:

Annex A

Data will only be shared with third parties for which we provide services, in accordance with their own Data Privacy Policy and the data sharing protocols and agreement we establish with them to ensure the policy is fully adhered to. Your data will only be shared with the relevant third party, and not any others we may from time to time work with. At present, the third parties include:

The Joint Council and Parochial Church Councils of the Church of England Benefice of Wigan.

Data may also be shared in compliance with our legal responsibilities.

Version 1.0, Last Updated on 20 April 2020